Purchasing Executive (AR1024)

Our client is a leading luxury travel specialist focused on bespoke inbound journeys throughout the UK and Ireland. Partnering with international travel advisors and tour operators, they design and deliver tailor-made, high-end itineraries that blend outstanding service with thoughtfully curated elements, from exceptional hotels and seamless ground arrangements to distinctive, one-of-a-kind experiences for discerning travellers.

They are now recruiting a Purchasing Executive to be responsible for ensuring that all duties are carried out with extremely high attention to detail and that levels of service offered from initial quote stage to final confirmations are second to none.

Key Responsibilities

• Respond to hotel enquiries promptly, ensuring same-day acknowledgement and consistent follow-up
• Create and deliver well-structured, competitive proposals tailored to client briefs
• Secure the best possible rates, added value, and exclusive terms through effective supplier negotiation
• Manage workloads efficiently, maintaining high standards while working to tight deadlines
• Keep internal systems (Tourplan) and supporting documentation accurate and up to date
• Optimise the use of allocations and held inventory to maximise availability and value
• Develop and maintain strong working relationships with both clients and supplier partners
• Take a proactive approach to problem-solving, identifying ways to improve service and delivery
• Keep the line manager informed of any issues that could affect timelines or client expectations
• Provide administrative and project support to the Purchasing team when needed
• Assist the Operations team with ad hoc hotel-related requests
• Participate in company familiarisation trips and attend supplier events

Skills & Experience

• Good knowledge of UK and Ireland destinations, with prior experience in hotel bookings
• Strong organisational skills with excellent attention to detail
• High level of accuracy across all aspects of work
• Proven ability to deliver exceptional customer service, consistently going the extra mile
• Confident negotiator with strong influencing skills when dealing with suppliers and clients
• Strong communication skills, with the ability to listen, understand, and respond effectively
• Adaptable, solution-oriented mindset with a positive and flexible approach
• Proficient in Microsoft Office; Excel knowledge is beneficial but not essential
• Fluent in English (spoken and written); an additional European language is advantageous

Benefits include :

• Flexible hybrid working model, with a London or Edinburgh base
• After 6 months - 1 day per week office requirement
• Opportunity to flexible work from anywhere policy once you pass probation.
• Attractive and competitive salary on offer
• Clear opportunities for progression within an expanding luxury travel company
• Positive, team-oriented culture with a collaborative approach

Please do apply with an updated cv and a team member will be in contact